How to use the "IT Project Manager" specifications template?
This template will guide you in expressing your needs and in the relationship with the suppliers you consult. The IT project management team is a distinct function from the project owner, which includes the roles of strategic project owner, operational project owner, and project management assistance. Working in close collaboration, the project manager assists the company in the implementation of IT projects, whether they are developed internally or by external service providers.
Make sure you define the following elements so that the specifications correspond to your needs:
Context
-
Define your objectives: Before you start filling out the IT Project Management Specification template, clearly identify the objectives of your IT project and the results expected from the consultant. This will help guide your decisions throughout the process.
-
Evaluate your specific needs: Each IT Asset Management project is different and requires preparation and thoughtfulness upfront. Your company and departments need to be informed about the project. Take the time to understand the possible fears and constraints of your business to accompany the consultant in the most efficient way possible.
-
Plan a deadline and a budget: Indicate in the specifications the deadline by which you wish to start this project and this mission and set an approximate budget. This will help vendors assess their ability to meet your requirements.
Specifications
-
Customize the template: The IT Asset Management SOW template is a starting point, but it should be tailored to your specific needs. Add or remove sections based on your business requirements and project constraints. Be sure to include details such as the size of your company, available resources, and potential third parties to be included.
-
Describe your expectations for the engagement: In the scope of work, describe expectations for requirements gathering, project management, and locations. Be precise so that the firms or freelancers can understand your needs.
Selection criteria
- Define selection criteria: If you plan to evaluate several firms and/or freelancers, specify selection criteria in your scope of work. This may include factors such as cost, years of experience, references, proximity, availability, etc.
Vendor Selection
-
Review and evaluate proposals: Once you have released the specification, carefully evaluate the proposals received. Compare them in terms of how well they meet your needs, their costs, and their experience.
-
If you want to save time consulting with suppliers, you can always use Poddium, a solution that will allow you to import your specifications and then consult the sourced suppliers. Suppliers will respond directly on the platform and the tool will give you a podium of the best based on your criteria and their response.
By following these steps, you will be able to effectively use the IT project specifications template to find the best partner for your IT project.